{"id":152107,"date":"2016-05-19T15:39:49","date_gmt":"2016-05-19T21:39:49","guid":{"rendered":"http:\/\/nmpolitics.net\/index\/?p=152107"},"modified":"2016-06-01T12:41:45","modified_gmt":"2016-06-01T18:41:45","slug":"las-cruces-releases-some-city-manager-applications-withholds-dozens-more","status":"publish","type":"post","link":"https:\/\/nmpolitics.net\/index\/2016\/05\/las-cruces-releases-some-city-manager-applications-withholds-dozens-more\/","title":{"rendered":"Las Cruces releases some city manager applications, withholds dozens more"},"content":{"rendered":"<p>The City of Las Cruces has released r\u00e9sum\u00e9s and letters\u00a0submitted by 11 government administrators in New Mexico and elsewhere who applied to be the\u00a0next city manager.<\/p>\n<p>But the city is withholding dozens other applications, claiming they are\u00a0not public records.<\/p>\n<div id=\"attachment_71632\"  class=\"wp-caption module image alignleft\" style=\"max-width: 336px;\"><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-71632\" src=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2015\/08\/LasCrucesCityHall1-336x186.jpg\" alt=\"Las Cruces City Hall\" width=\"336\" height=\"186\" srcset=\"https:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2015\/08\/LasCrucesCityHall1-336x186.jpg 336w, https:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2015\/08\/LasCrucesCityHall1-768x426.jpg 768w, https:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2015\/08\/LasCrucesCityHall1-771x428.jpg 771w, https:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2015\/08\/LasCrucesCityHall1-1170x649.jpg 1170w, https:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2015\/08\/LasCrucesCityHall1.jpg 1500w\" sizes=\"auto, (max-width: 336px) 100vw, 336px\" \/><p class=\"wp-media-credit\">Heath Haussamen \/ NMPolitics.net<\/p><p class=\"wp-caption-text\">Las Cruces City Hall<\/p><\/div>\n<p>The state&#8217;s top transparency advocacy organization, the New Mexico Foundation for Open Government, disagrees, and says all applications should be released.<\/p>\n<p>The Mercer Group, the private firm Las Cruces\u00a0hired to run its\u00a0city manager search, had conducted &#8220;a preliminary screening of 51 applications&#8221; as of March 29, according to a letter the search firm sent to outgoing City Manager Robert Garza on that date. The letter\u00a0was released to NMPolitics.net in response to a public records request.<\/p>\n<p>The letter, which is signed by The Mercer Group&#8217;s president, James L. Mercer, was accompanied by 11 candidates&#8217; applications, which you can find, along with Mercer&#8217;s letter,\u00a0<a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.LCDocs2_Redacted.pdf\" target=\"_blank\">here<\/a>.<\/p>\n<p>Mercer was seeking\u00a0feedback on which candidates the city wanted\u00a0&#8220;to pursue further,&#8221; the letter states.<\/p>\n<p>It&#8217;s clear the candidates expected confidentiality, and that Mercer intended to give it. His letter to Garza is labeled &#8220;personal and confidential,&#8221; and he wrote in the letter, &#8220;Several of the applicants have expressed the need for considerable confidentiality in the process so as to protect their current employment situation.&#8221;<\/p>\n<p>Las Cruces Mayor Ken Miyagishima has said The Mercer Group told applicants their names would be confidential unless they were picked as finalists \u2014 and the city hasn\u2019t yet named finalists.<\/p>\n<aside class=\"module align-left half type-aside\">\n<h3>The documents<\/h3>\n<p>Here are the records the City of Las Cruces released to NMPolitics.net related to its city manager search:<\/p>\n<ul>\n<li>The Mercer Group&#8217;s <a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.LCDocs2_Redacted.pdf\" target=\"_blank\">March 29 letter<\/a>, which includes r\u00e9sum\u00e9s and letters\u00a0submitted by 11 people who applied.<\/li>\n<li>The firm&#8217;s <a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.LCDocs1_Redacted.pdf\" target=\"_blank\">April 30 letter<\/a>, which helped city officials prepare for interviews with three applicants.<\/li>\n<li>The city&#8217;s <a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.MercerGroupAgreement.pdf\" target=\"_blank\">contract<\/a> with the search firm.<\/li>\n<li>The city&#8217;s <a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.LasCrucesIPRAResponse.pdf\" target=\"_blank\">letter<\/a> responding to our records request and explaining why it wasn&#8217;t releasing dozens of applications.<\/li>\n<\/ul>\n<p><em>Note: NMPolitics.net redacted personal contact information \u2014 addresses, phone numbers and e-mail addresses \u2014 from the 11 applications provided by the city before posting them publicly.<\/em><\/p>\n<\/aside>\n<p>But state law doesn&#8217;t allow such confidentiality. As NMPolitics.net reported <a href=\"http:\/\/nmpolitics.net\/index\/2016\/05\/las-cruces-doesnt-want-to-release-names-of-city-manager-applicants\/\" target=\"_blank\">earlier this month<\/a>, a high-profile case involving the City of Farmington established in 2009\u00a0that the public has the right to see all applications for a city manager job in New Mexico.<\/p>\n<p>NMPolitics.net filed the request under the state&#8217;s Inspection of Public Records Act (IPRA) to see all Las Cruces city manager applications after city officials interviewed three candidates several weeks ago but\u00a0<a href=\"http:\/\/www.lcsun-news.com\/story\/news\/local\/2016\/05\/04\/city-manager-search-continue\/83932344\/\" target=\"_blank\">didn&#8217;t want to release their identities<\/a>.<\/p>\n<p>Learning about the Farmington case and NMPolitics.net&#8217;s\u00a0IPRA request prompted\u00a0Miyagishima to released the names of the <a href=\"http:\/\/nmpolitics.net\/index\/2016\/05\/las-cruces-releases-names-of-three-city-manager-applicants\/\" target=\"_blank\">three candidates<\/a> the City Council had interviewed &#8212;\u00a0Mike Gallagher, the manager for Lea County, N.M.;\u00a0Ruth Osuna, assistant city manager for\u00a0Brownsville, Texas; and\u00a0Dave Strahl, former assistant village manager for\u00a0Mount Prospect, Illinois.<\/p>\n<p>At the time, Miyagishima\u00a0said he would\u00a0let the city&#8217;s lawyers\u00a0decide\u00a0whether to release any\u00a0applications.<\/p>\n<p>The city responded to NMPolitics.net&#8217;s records request on May 13\u00a0by releasing the 11 applications. In addition to Gallagher, Osuna and Strahl, the other eight whose applications were released are:<\/p>\n<ul>\n<li>Harry Burgess, the county\u00a0manager in Los Alamos, N.M.<\/li>\n<li>David Dollahon, the assistant city manager and chief administrative officer for the City of\u00a0Las Cruces.<\/li>\n<li>Charles &#8220;Chuck&#8221; McMahon, the assistant Do\u00f1a Ana County manager.<\/li>\n<li>J.J. Murphy, the city manager in Hobbs, N.M.<\/li>\n<li>Jim Nichols, the former manager for Douglas County, Nev.<\/li>\n<li>Anthony O&#8217;Rourke, former manager for the city of Yakima, Wash.<\/li>\n<li>R. Scott Sensanbaugher, the public works director for the City of Rio Rancho, N.M.<\/li>\n<li>Veronica Soto, the City of El Paso, Texas&#8217; Community and Human Development Department director.<\/li>\n<\/ul>\n<p>Burgess, who Mercer described in his March 29 letter as &#8220;one of our better candidates,&#8221; withdrew his application after initially submitting it, the\u00a0letter states. Gallagher withdrew his name from consideration after being interviewed.<\/p>\n<p>What about the other 40 &#8212; or more, if additional applications have been submitted\u00a0since March 29?<\/p>\n<p>&#8220;&#8230; it is the opinion of the City Attorney that The Mercer Group itself is a private entity and not a public entity that is subject to IPRA,&#8221; David Aguayo, senior office assistant in the City Clerk&#8217;s Office, wrote in <a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.LasCrucesIPRAResponse.pdf\" target=\"_blank\">a May 13 response<\/a>\u00a0to NMPolitics.net&#8217;s records request. &#8220;The private documents gathered by Mercer in the fulfillment of their contract are not public records until they are delivered to the city.&#8221;<\/p>\n<p>Which also explains\u00a0why the city released the other 11 &#8212; they were included in the letter Mercer sent to the city on March 29, so the city had possession of them and believes they are subject to public inspection.<!--more--><\/p>\n<p>The Foundation for Open Government (FOG) disagrees with\u00a0the city&#8217;s assertion\u00a0that it doesn&#8217;t have to release applications The Mercer Group hasn&#8217;t handed over to the city. &#8220;Employment applications for public jobs are public records in New Mexico,&#8221; said Greg Williams, the FOG Board president and an attorney who helped litigate the Farmington case.<\/p>\n<p>&#8220;A public entity shouldn\u2019t be able to skirt that requirement by running the applications through a third party,&#8221; Williams said. &#8220;Also, the contract between the City and the search firm is not relevant. If the records are otherwise public, a contractual provision keeping them confidential is, in FOG\u2019s view, unenforceable.\u201d<\/p>\n<p>The city&#8217;s <a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.MercerGroupAgreement.pdf\" target=\"_blank\">contract with The Mercer Group<\/a>\u00a0requires the firm to follow all federal, state and local laws. IPRA, the state&#8217;s public records law, defines public records as &#8220;all documents, papers, letters, books, maps, tapes, photographs, recordings and other materials, regardless of physical form or characteristics, that are used, created, received, maintained or held by or on behalf of any public body and relate to public business, whether or not the records are required by law to be created or maintained.&#8221;<\/p>\n<p>In this case, The Mercer Group is arguably maintaining or holding the applications\u00a0on behalf of the city, a public body.<\/p>\n<p>In the 2012 New Mexico Court of Appeals case <a href=\"http:\/\/nmfog.org\/wp-content\/uploads\/2014\/06\/CourtofAppealsOpinion72012.pdf\" target=\"_blank\"><em>Toomey v. Truth or Consequences<\/em><\/a>, the court ordered the town of T or C to <a href=\"http:\/\/www.nmpress.org\/stories\/Open-government-advocates-welcome-court-ruling,227?content_source=&amp;category_id=4&amp;search_filter=&amp;event_mode=&amp;event_ts_from=&amp;list_type=most_commented&amp;order_by=&amp;order_sort=&amp;content_class=&amp;sub_type=stories&amp;town_id=\" target=\"_blank\">release video recordings<\/a> of public meetings made by a government contractor. The Court of Appeals also set guidelines\u00a0judges should follow when considering whether documents a government contractor is holding are public records.<\/p>\n<p>Those guidelines include considering\u00a0whether the private entity is performing a function the government agency would otherwise perform, and for whose benefit the private entity is functioning.<\/p>\n<p>In his\u00a0letter to NMPolitics.net, Las Cruces&#8217; Aguayo cited the <em>Toomey<\/em>\u00a0ruling as justification for withholding the additional city manager applications.<\/p>\n<p>&#8220;In reviewing the relationship between The City of Las Cruces and the Mercer Group, the City Attorney found insufficient evidence to conclude that Mercer Group meets the <em>Toomey<\/em> test,&#8221; Aguayo wrote. He didn&#8217;t go into detail.<\/p>\n<p>In the <a href=\"http:\/\/nmfog.org\/wp-content\/uploads\/2014\/06\/CourtofOpinion2009.pdf\" target=\"_blank\">Farmington case<\/a>, the Court of Appeals said fears\u00a0that a public search would discourage\u00a0applicants &#8212; which\u00a0Las Cruces officials have expressed in this instance &#8212; don&#8217;t\u00a0warrant secrecy.<\/p>\n<p>\u201c\u2026when, as here, the application is for a high-ranking public position, the public\u2019s interest in disclosure outweighs the City\u2019s concern that fewer people will apply, and, thus, disclosure is required,\u201d the Court ruled.<\/p>\n<p>In addition to releasing <a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.LCDocs2_Redacted.pdf\" target=\"_blank\">the 11 applications with\u00a0Mercer&#8217;s March 29 letter<\/a> and the city&#8217;s <a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.MercerGroupAgreement.pdf\" target=\"_blank\">contract with The Mercer Group<\/a>, the city provided\u00a0one additional document to NMPolitics.net: <a href=\"http:\/\/nmpolitics.net\/index\/wp-content\/uploads\/2016\/05\/5.13.16.LCDocs1_Redacted.pdf\" target=\"_blank\">An April 30 letter<\/a> from Mercer to Miyagishima and city councilors that included\u00a0a packet designed to help them prepare for interviews with Gallagher, Osuna and Strahl. That document also includes those three candidates&#8217; applications.<\/p>\n<p>The city redacted part of that document before releasing it\u00a0because, according to Aguayo, it &#8220;includes copyrighted information.&#8221; The redacted information appears to be general guidelines and other advice to the mayor and councilors about conducting interviews.<\/p>\n<p>The city chose not to name any finalists following those interviews, and to date has not named finalists.<\/p>\n<p>Garza is <a href=\"http:\/\/www.lcsun-news.com\/story\/news\/2016\/05\/15\/exit-interview-garza-worked-way-up-bottom\/84335164\/\" target=\"_blank\">retiring on May 27<\/a>. Councilors have named\u00a0Assistant City Manager Daniel Avila as interim city manager.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The city claims dozens of applications it&#8217;s not releasing aren&#8217;t public records. The state&#8217;s top transparency advocacy organization disagrees, and says all applications should be released.<\/p>\n","protected":false},"author":1,"featured_media":71632,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[11],"tags":[145,3295,706],"class_list":["post-152107","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news-and-analysis","tag-las-cruces","tag-las-cruces-city-manager-search","tag-transparency"],"_links":{"self":[{"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/posts\/152107","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/comments?post=152107"}],"version-history":[{"count":0,"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/posts\/152107\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/media\/71632"}],"wp:attachment":[{"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/media?parent=152107"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/categories?post=152107"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/nmpolitics.net\/index\/wp-json\/wp\/v2\/tags?post=152107"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}